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2016 Secret Sophie / Winter Exchange

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Welcome everyone, to the 2016 Secret Sophie thread!


What is Secret Sophie, you ask?  Well, it's a lot like Secret Santa, with a more attractive (albeit more dangerous) delivery person!  (For those not in the know, Sophie the Succubus is Reaper's mascot.)  This is the time of year for Reaper forumites to give a little holiday cheer to each other.  Unlike most of the exchanges we do on the forums, this will have two categories - miniature and gift exchange and gift-only exchange.  Signups will run from October 1st to October 10, with the assignments going out around the 15th.

If you've never done an exchange before, how it works is like this: Everyone who is interested PMs me with the questionnaire below filled out.  The organizers (fanguad, SGHawkins09) then match you with a person to whom you will send your gift/mini, and another person from whom you will receive a gift/mini from in return (sometimes it's the same person). Halfway through the exchange, you'll need to send the organizers a WIP.  You have until the deadline to send your gift/mini out. That's pretty much it, feel free to ask questions in this thread, or PM them to me.
This exchange is based on trust.  Please be respectful of the fact that someone else is investing their time, money and energy into painting a mini for you.  I am simply the organizer, but I will do everything I can to make sure that everyone who paints a miniature receives one.

The Rules (tl;dr version)

  • Gifts should be primarily new, Reaper-branded presents.
  • Exchanging painted miniatures is optional.
  • Fill out the questionnaire below and send it to me via PM.
  • Painters must send the organizers a WIP of their mini by December 1st.
  • The deadline for non-painters to mail their items is December 15th.  The deadline for painters is January 15th.

Full Rules

  • Decide whether you are doing gift and miniature exchange or gift-only exchange.
    • "Gifts" are Reaper paints, unpainted miniatures, or other Reaper painting supplies.  Recommended dollar value of gifts is $25 or less.
    • The miniature exchange is where you paint a Reaper miniature for someone and mail it to them.  If you want to paint more than one miniature, you may do so.
    • Non-Reaper items may be included, but the focus of this event is on Reaper items, so keep them in the minority.
  • Fill out the appropriate sections of the questionnaire below and send it to me via PM.  Please fill out the current version of the questionnaire, Please don't just send an old one, as questions may have changed.  I am going to be a little stricter than normal about filling in all the questions and may send it back for clarification if you don't.
  • Please don't contact your partner unless they have listed themselves as okay with contact. I've included it on the questionnaire, so you'll know who wants to keep it secret and who doesn't.
  • In order to encourage people to start painting early, you will need to post a Work In Progress (WIP) image of your mini to either this thread, or as a reply to your organizer, by December 1st.  The mini should be at least base-coated by this time.  If you don't post a WIP by this point, I may have to demote you to gift-only or drop you from the exchange.  Please don't make me do this.
  • Try really hard to get your miniature out by the deadline.  Let an organizer know if you are going to be late.
  • In the past some people have wanted to send food - please verify allergens, etc. with your partner before proceeding.
  • If you are mailing internationally and plan to send more than just miniatures/paint, you must contact your recipient to get any "bonus items" approved.  We don't want any trouble with customs.  As an example, plant matter or powders can cause a lot of trouble.
  • The organizers (fanguad, SGHawkins09) can help facilitate any anonymous conversations you want to have with your partner.
  • Have fun!

The deadline for mailing gifts is December 15th.
The deadline for mailing exchange miniatures is January 15th, but it's even better if you can get them out by Christmas.
Assignments Deadline
The organizers will send the assignments out in about two weeks (October 15th).  Please let me know if you're interested by the 10th.  I can't make any guarantees if you're late, but I will try to make arrangements.
Exchange Assistant
SGHawkins will be helping me run this exchange.  She will coordinate and communicate with approximately half the participants.  You can contact either of us if you have any questions or issues.

Secret Sophie Exchange Questionnaire
-Contact Information-
E-mail or Phone #:


-General Information-

Are you signing up for the gift exchange only, or for gift+miniature exchange?

-Gift Information: Inbound-
What are you interested in receiving?

-Miniature Information: Outbound-
What can you paint?
What do you like painting the most?

-Miniature Information: Inbound-
What do you want to receive?
What DON'T you want to receive?
What material do you want to receive?
Do you have a particular color scheme in mind?
What style of basing would you prefer?
Please give your partner some inspiration, especially if you have very few preferences above.

-Personal Information-
Will you ship internationally?
Would you be willing to have multiple exchange partners?
Would you like to know who is painting for you before they start painting?
Would you like your partner to know who is painting for them before you start painting?
Is there anybody you would prefer not to paint for?  (please include why)

-Special Requests-
For the organizer, your painter, or your recipient:

Secret Sophie Exchange Questionnaire - Examples and Notes
-Contact Information-
Name:         Fanguad Forumguy
E-mail or Phone #:  fanguad at emailservice dot com / 1 (234) 567-8901
Notes: This is backup contact information in case we can't contact you via forum PM.  The organizers will not share this with anyone, and we'll only use it as a last resort.
Address:    1234 Liberty Dr.
                  Boston, MA 12345

Notes: Remember to include your zip code and country.  Please format this correctly for your country in case you have an international partner.
-Gift Information: Inbound-
What are you interested in receiving? Metal or Bones fantasy monsters
Examples: metal/resin/bones, scenic elements, Dark Heaven Legends/Chronoscope/Warlord/Pathfinder/Savage Worlds, paints

-Miniature Information: Outbound-
What can you paint?  Fantasy PCs or monsters
Examples: fantasy, sci-fi, monsters, PCs, women, undead, demons, etc
What do you like painting the most? bugbears and orcs
Notes: if possible, the organizers will try to match you up with someone who wants this thing, but if we can't we'll fall back to what you "can" paint

-Miniature Information: Inbound-
What do you want to receive?  Fantasy enemies for my players to fight!  Monsters or human(ish) are both fine.
Examples: mouslings, necromancers, warriors, dual-wielders, etc
What DON'T you want to receive?  No nudity please.  Also, I have plenty of goblins so I don’t need more.
Examples: gross, nudity, undead, kobolds, animals, etc
What material do you want to receive?  I’m fine with any material
Notes: Reaper miniatures come in Bones, resin and metal
Do you have a particular color scheme in mind?  No preference.
Notes: If you’re asking for a miniature to be used in army, you can ask your partner to match the colors.
What style of basing would you prefer? Plain or basic - I will use these miniatures in my PFRPG games.
Examples: round or square preference? Unbased, plain base (simple black base), basic base (standard sized base with some scenic elements), or scenic base (fancy base not really suitable for gaming)
Please give your partner some inspiration, especially if you have very few preferences above.
I’m starting the PFRPG Adventure Path “Jade Regent†soon.  Try painting non-human skin tones.  My favorite color is blue.  “Spring has sprung!â€
Notes: Consider this a non-binding word of inspiration for your partner.  If they’re stuck and can’t figure out what to paint, maybe this will help them.  No need to repeat your preferences above.  You partner may ignore this question if they already have an idea from the your previously answered questions.
Examples: Are there any books or movies you’ve enjoyed recently?  Is there a challenge or technique you’d like your partner to try?  How about some song lyrics or a quote from a book?

-Personal Information-
Will you ship internationally? Yes
Notes: Be aware that postage costs will be higher than domestic postage.  If you mail internationally, you will need permission from your partner to include other gift items so that we don’t run afoul of customs.  Most participants in these exchanges are located in the USA.
Would you be willing to have multiple exchange partners? Yes, I love painting!
Notes: If yes, specify if there is a limit (though it is unlikely we'll ask you to do more than 2)
Would you like to know who is painting for you? No
Examples: Yes, No, No Preference
Notes: If you say yes, your preference will be communicated to your partner.  It will be up to them to contact you.

Would you like your partner to know who is painting for them? No
Examples: Yes, No, No Preference
Notes: You can contact them directly to work out details or ask for advice.  We will attempt to match people with similar preferences, but can’t guarantee this is the case.

Is there anybody you would prefer not to paint for?  (please include why)    I painted for johndoe123 in the last miniature exchange.
Notes:  If you like to paint for a variety of different people, you can list those you’ve painted for in the past.  We will do our best to pair you with someone new.  Another situation is that you know certain people in real life, and would prefer to paint for someone you don’t know.
-Special Requests-
For the organizer, your painter, or your recipient:

Also, if anyone has a holiday-themed miniature you've painted that I can use to grace the OP of this topic, send me a PM with a link to forum thread or inspiration gallery entry. Edited by fanguad
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I'm in, as soon as I figure out whether I am painting or doing gift-only.  Thanks for starting this early so we can shop for our partner at Reapercon. 

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I'll be back for this one. I took the last exchange off since it was a busy summer, I need something to get me back in the painting habit this fall and winter. 

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Too busy, too much going on right now to join this year. I'll rejoin after the house is done. So next year. ::):

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I think I'm ready to do an exchange again. I'll send in my questionnaire later today. ::):



--OneBoot :D

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