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What is Secret Sophie, you ask? 

 

Well, it's a lot like Secret Santa, with a more attractive (albeit more dangerous) delivery person!  (For those not in the know, Sophie the Succubus is Reaper's mascot.)  This is the time of year for Reaper forumites to give a little holiday cheer to each other. 

 

Unlike most of the exchanges we do on the forums, this will have two categories

- miniature & gift exchange and gift-only exchange. 

 

Signups will run from November 1st until midnight (PST) November 14th, with the assignments going out by the end of November 16th.

 

If you've never done an exchange before, how it works is like this:

  • Everyone who is interested PMs me (SGHawkins09) with the questionnaire below filled out by the deadline. 
  • The organizer (SGHawkins09) then matches you with a person to whom you will send your gift/mini, and another person from whom you will receive a gift/mini from in return (sometimes it's the same person).
  • Halfway through the exchange, you'll need to send the organizers a WIP. 
  • You have until the deadline to send your gift/mini out.


This exchange is based on trust.  Please be respectful of the fact that someone else is investing their time, money and energy into painting a mini for you.  I am simply the organizer, but I will do everything I can to make sure that everyone who paints a miniature receives one.

The Rules (tl;dr version)

  • Gifts should be primarily new, Reaper-branded presents.
  • Exchanging painted miniatures is optional (gift only exchange).
  • Fill out the questionnaire below and send it to me via PM.
  • Painters must post a Work In Progress (WIP) image of your mini under a spoiler tag to this thread by December 31st.
  • The deadline for non-painters to mail their items is December 21st.  The deadline for painters is January 31st.

 

Full Rules

  • Decide whether you are doing gift and miniature exchange or gift-only exchange.
    • "Gifts" are Reaper paints, unpainted miniatures, or other Reaper painting supplies.  Recommended dollar value of gifts is $25 or less.
    • The miniature exchange is where you paint a Reaper miniature for someone and mail it to them.  If you want to paint more than one miniature, you may do so.
    • Reaper minis are the focus. If you want to paint more than one miniature, you may do so. If you wish to include other gifts for your recipient, you may do so, but please keep them small.  The focus of the exchange should be a Reaper product.
  • Fill out all the appropriate sections of the questionnaire below and send it to me via PM.  Please fill out the current version of the questionnaire, Please don't just send an old one, as questions may have changed. 
  • Please don't contact your partner unless they have listed themselves as okay with contact. I've included it on the questionnaire, so you'll know who wants to keep it secret and who doesn't. 
  • You will need to acknowledge your assignment message and/or post or message me that you have selected a miniature by December 1st. Basically, if I do not hear anything from you once the assignments go out, you will be dropped, and your recipient will be reassigned.. I really do not want to do this but there have been too many instances in the past of radio silence once assignments go out. 
  • In order to encourage people to start painting early, you will need to post a Work In Progress (WIP) image of your mini under a spoiler tag to this thread by December 31st.  The mini should be at least base-coated by this time.  If you don't post a WIP by this point, I may have to demote you to gift-only or drop you from the exchange.  Please don't make me do this.
  • Try really hard to get your miniature out by the deadline.  Let an organizer know if you are going to be late.
  • Please post in this thread once you have received your miniature from your partner. We all love seeing what everyone did and it serves as an acknowledgement that you received it.
  • In the past some people have wanted to send food - please verify allergens, etc. with your partner before proceeding.
  • If you are mailing internationally and plan to send more than just miniatures/paint, you must contact your recipient to get any "bonus items" approved.  We don't want any trouble with customs.  As an example, plant matter or powders can cause a lot of trouble.
  • The organizers (SGHawkins09) can help facilitate any anonymous conversations you want to have with your partner.
  • Have fun!

 

Deadlines

The deadline for acknowledging your assignment is December 1st.

The deadline for mailing gifts is December 21st. This is for the gift only participants, painters can send the gifts separate and earlier than the painted figure but it is not required.

The deadline for a WIP photo is December 31st.

The deadline for mailing exchange miniatures is January 31st, but it's even better if you can get them out by Christmas.
 
Exchange Assistant
It is just me (SGHawkins09) this time so be patient if you send me a message or post a question, I will get back to you as soon as I can.
 

..............................................................................................................................................................................................................................................................................................................................


Secret Sophie Exchange Questionnaire
 
-Contact Information-
Name:
E-mail:
Address:

 

 

-General Information-

Are you signing up for the gift exchange only, or for gift + miniature exchange?

 

-Gift Information: Inbound-
What are you interested in receiving?

Other gift preferences?


-Painted Miniature Information: Outbound-
What can you paint?
What do you like painting the most?

-Painted Miniature Information: Inbound-
What do you want to receive?
What DON'T you want to receive?
What material do you want to receive?
Do you have a particular color scheme in mind?
What style of basing would you prefer?
Please give your partner some inspiration, especially if you have very few preferences above.

-Personal Information-
Will you ship internationally?
Would you be willing to have multiple exchange partners?
Would you like to know who is painting for you before they start painting?
Would you like your partner to know who is painting for them before you start painting?
Is there anybody you would prefer not to paint for?  (please include why)

-Special Requests-
For the organizer, your painter, or your recipient:
 

 


Secret Sophie Exchange Questionnaire - Examples and Notes
 
-Contact Information-
Name:  Forum Guy
Address:  1234 my street .
                  My town, My province or state

                  (Postal code) or (ZIP code)

                  My Country

  • Notes: Remember to include your zip code and country. 
  • Please format this correctly for your country in case you have an international partner.

 
-Gift Information: Inbound-
What are you interested in receiving? Metal or Bones fantasy monsters 

  • Examples: metal/resin/bones, scenic elements, Dark Heaven Legends/Chronoscope/Warlord/Pathfinder/Savage Worlds, paints

Other gift preferences? I love peppermint but hate licorice

  • Some people like to include other holiday related gifts, this would be were you could not if you like or dislike stuff related to that. Some things that are commonly asked about are candies, cookies, hot chocolate, tea, etc. If you note something here, it is not a guarantee you will get something extra as non Reaper items are optional.


-Painted Miniature Information: Outbound-
What can you paint?  Fantasy PCs or monsters

  • Examples: fantasy, sci-fi, monsters, PCs, women, undead, demons, etc

What do you like painting the most? bugbears and orcs

  • Notes: if possible, the organizers will try to match you up with someone who wants this thing, but if we can't we'll fall back to what you "can" paint


-Painted Miniature Information: Inbound-
What do you want to receive?  Fantasy enemies for my players to fight!  Monsters or human(ish) are both fine.

  • Examples: mouslings, necromancers, warriors, dual-wielders, etc

What DON'T you want to receive?  No nudity please.  Also, I have plenty of goblins so I don't need more.

  • Examples: gross, nudity, undead, kobolds, animals, etc

What material do you want to receive?  I'm fine with any material

  • Notes: Reaper miniatures come in Bones, resin and metal

Do you have a particular color scheme in mind?  No preference.

  • Notes: If you're asking for a miniature to be used in army, you can ask your partner to match the colors.

What style of basing would you prefer? Plain or basic - I will use these miniatures in my PFRPG games.

  • Examples: round or square preference? Unbased, plain base (simple black base), basic base (standard sized base with some scenic elements), or scenic base (fancy base not really suitable for gaming)

Please give your partner some inspiration, especially if you have very few preferences above.
I'm starting the PFRPG Adventure Path "Jade Regent" soon.  Try painting non-human skin tones.  My favorite color is blue.  "Spring has sprung!"

  • Notes: Consider this a non-binding word of inspiration for your partner.  If they're stuck and can't figure out what to paint, maybe this will help them.  No need to repeat your preferences above.  You partner may ignore this question if they already have an idea from the your previously answered questions.
  • Examples: Are there any books or movies you've enjoyed recently?  Is there a challenge or technique you'd like your partner to try?  How about some song lyrics or a quote from a book?


-Personal Information-
Will you ship internationally? Yes

  • Notes: Be aware that postage costs will be higher than domestic postage.  If you mail internationally, you will need permission from your partner to include other gift items so that we don't run afoul of customs.  Most participants in these exchanges are located in the USA.

Would you be willing to have multiple exchange partners? Yes, I love painting!

  • Notes: If yes, specify if there is a limit (though it is unlikely we'll ask you to do more than 2)

Would you like to know who is painting for you? No

  • Examples: Yes, No, No Preference
  • Notes: If you say yes, your preference will be communicated to your partner.  It will be up to them to contact you.

Would you like your partner to know who is painting for them? No

  • Examples: Yes, No, No Preference
  • Notes: You can contact them directly to work out details or ask for advice.  We will attempt to match people with similar preferences, but can't guarantee this is the case.

Is there anybody you would prefer not to paint for?  (please include why)    I painted for johndoe123 in the last miniature exchange.

  • Notes:  If you like to paint for a variety of different people, you can list those you've painted for in the past.  We will do our best to pair you with someone new.  Another situation is that you know certain people in real life, and would prefer to paint for someone you don't know.

 
-Special Requests-
For the organizer, your painter, or your recipient:

 

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Australia is having some shipping issues (more on the receiving end than sending). I was going to take a pass this time but as long as my partner understands the hassle, we'll make it work!

 

Edit: Form filled out and sent!

Edited by Pochi
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